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Intent

This policy sets out the requirements relating to the approval, reporting and management of salary advances.

Scope

Definitions

Accountable-Advance/Acquittal

Salary Advance

Policy

Requirements

• The amount of the salary advance approved by the Director, Human Resources Management, must not exceed the amount to which the staff member would be entitled if the staff member was to terminate their services, or a limit as approved by the Director, Human Resources Management, whichever is the lesser.
• The terms and conditions of the salary advance, including the manner and timing for its recovery, must be accepted in writing by the employee prior to the issuance of the salary advance.
• The Executive Director, Finance and Resource Planning may approve a salary advance in excess of an amount to which the staff member would be entitled if the staff member was to terminate their employment.
• A salary advance in excess of an amount to which the staff member would be entitled if the staff member were to terminate their employment, must be reported to Finance Committee as soon as possible after the advance is granted.
• On request, a staff member proceeding on a special studies program may be issued with a salary advance in the pay period immediately prior to the commencement of the special studies program. The salary advance must not exceed one-half of the total of the net salary amount for the period of the special studies program or three month's net salary whichever is the lesser amount.
• The remainder of the salary, for a staff member who has received a salary advance for special studies program, will be paid on the normal fortnightly basis for the period of the special studies program.
• Unless alternate recovery arrangements have been approved by the Director, Human Resources Management, future salary entitlements will be withheld in full until the salary advance is fully recovered.

For enquiries in relation to this FMPM Policy please contact the Director, Human Resources.

Administration

Approval Details

Revision History